HIRING: Epic Office Manager

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Terms of Employment: Full-Time

Anticipated Start Date: January, 2017

Application Deadline: rolling deadline (This means that candidates will be interviewed as applications are receieved. And if a candidate is successful, the hiring process will conclude)

Salary: $39,000-$41,725; with awesome benefits package

Languages: English (French is an asset)

Education: Post-secondary degree (encouraged), experience will be taken into consideration.

Experience: 2-3 years of experience maintaining office , implementing projects, managing educational programming; 2 years of human resources management; 2 years of financial management;.experience working with youth is considered an asset; office administration

Work Conditions and Physical Capabilities: fast paced environment; work under pressure; attention to detail; large workload; ability to travel; multidisciplinary; and collaborative

Background & Mandate of the Organization: The Canadian Centre for Gender and Sexual Diversity (CCGSD) intersectionally promotes diversity in gender identity, gender expression, and romantic and/or sexual orientation in all its forms on a national level through services in the areas of education, health, and advocacy. Our resources and programming can be used to uplift gender and sexual minorities, as well as give the tools to wider populations in building allyship. For more information, please visit our website at www.ccgsd-ccdgs.org.

The CCGSD strongly believes in equitable practices, and as such, strongly recommend that individuals of gender, sexual minorities, and persons of colour apply.

Summary of Position

The CCGSD is seeking a Office Manager with a strong understanding of LGBTQ+ communities and a passion for social justice. The Office Manager is responsible for managing the human resources within the office, coordinating finances with the bookkeepers and organizing and coordinating administrative duties and office procedures. Your role is to maintain a respectful and peaceful work environment for all employees The Office Manager reports directly to the Executive Director.

Office Manager Responsibilities

  • Human Resources Management
  • Managing the office & staff
  • Scheduling meetings for the Executive Director
  • Preparing payroll and managing finance
  • Recruits, interviews, trains, and manage volunteers;
  • Participates in networking, cold-calling and building relationships
  • Participate in fundraising initiatives
  • Represents the CCGSD at suppliers’ organizations, events and committees;
  • Must be willing to travel for events and workshops
  • Responsible for logistics pertaining to facilitating workshops (ex. booking travel and accommodations)
  • In addition, the successful candidate can expect to take on a range of other related duties as necessary, and to participate fully in the meetings and activities in the office as required by the Executive Director.

Qualification Requirements

The requirements listed below are representative of the knowledge, continuous proactive skills and/or abilities required.

Skills & Abilities


  • Strong written and verbal communication skills in English
  • Strong written and verbal communication skills in French is considered an asset



  • Knowledge of a variety of software programs and online platforms, which can include Dropbox, Google Drive, Gmail, Microsoft Word, Microsoft Excel, Evernote, Facebook, Twitter, etc. (training using these programs will be part of the orientation process);
  • Manage basic audio-visual and multi-media, as needed for workshops and program;
  • A willingness to learn new software and programs is a must.


  • Experience working with LGBTQ2S+ communities;
  • Self-motivation and monitoring;
  • The ability to work with a variety of people from different cultures and backgrounds;
  • Diplomacy, tact, and a sense of humour are important to the success of this person.;


  • A driver’s license would ;
  • ASIST training and any support work credentials/experience;
  • Anti-oppression training


Along with a cover letter, resume and 3 references, please provide a one page outline of your experience as a manager, and a one page document about what makes you EPIC (1 page, bullet form). These additional documents should demonstrate your style of management, how you manage conflict and your experiences. Please send cover letter, resume, references, one pager on management experience, and one-pager on your Epic-ness to  info@ccgsd-ccdgs.org. As it is a rolling deadline candidates with successful applicaitons will be invited to a phone interview, and then an in-person interview as applications are received. And if a candidate is successful, the hiring process will conclude).  Please reach out to us if you have any questions. Once a successful candidate is selected, the hiring process will close.

Please note: incomplete applications will not be considered and only successful applicants will be contacted. We only accept applications through email.