Job Posting: Service Providers Network Coordinator

Deadline: April 22, 2018

Position: Service Providers Network Coordinator

Terms of Employment: Full-Time until end of February 2019

Anticipated Start Date: May, 2018

Salary: $32,000-$37,000; with optional of a benefits package

Languages: English (French is an asset)

Education: Post-secondary degree (encouraged), experience will be taken into consideration.

Experience: 3 years of experience in the conference management field managing groups of 200+ delegates preferred. Also experience with working with youth; community outreach; office administration; report writing; workshop facilitation; and inter-departmental communication is required.

Work Conditions and Physical Capabilities: fast paced environment; work under pressure; attention to detail; large workload; multidisciplinary; and collaborative

Background & Mandate of the Organization

The Canadian Centre for Gender and Sexual Diversity (CCGSD) intersectionally promotes diversity in gender identity, gender expression, and romantic and/or sexual orientation in all its forms on a national level through services in the areas of education, health, and advocacy. Our resources and programming can be used to uplift gender and sexual minorities, as well as give the tools to wider populations in building allyship. For more information, please visit our website at www.ccgsd-ccdgs.org.

The CCGSD strongly believes in equitable practices, and as such, strongly recommend that individuals of gender, ethnic and sexual minorities to apply.

Project Summary

Since 2013, CCGSD has proudly hosted the only national Summit for a spectrum of LGBTQ2 service providers. From this first event sprang the notion that the summit could grow into a Service Providers Summit, providing support to members and guidance for future summits. Now into our fourth event, the coordinator will be charged with planning the next event taking place in January 2019. In between planning this event, for a one-year fixed term contract, the coordinator will also re-establish the network, which will support the programming of future events.

Project Responsibilities

  • Building up the capacity of the SPN to offer limited online services to members
  • Keeps up-to-date on the status of all conferences and meetings and stakeholder relationships through spreadsheets and regular reports.
  • Reviews incoming mail, messages and e-mails – delegates and resolves issues.
  • Plans, monitors and reports on budgets as well as status for each conference on at least a bi-weekly basis.
  • Manage community relationships to build bridges between the CCGSD and diverse regions across Canada.
  • Writes proposals and responds to requests for proposals for funding.
  • Prepares timelines and logistics, and monitors these activities throughout the duration of all projects.
  • Administers program budget
  • Ensures quality control in all logistics planning of conferences
  • Works to organize additional events (logistics and organization)
  • Run events in person (travel required on occasion)
  • Marketing, promotion and media relations
  • Logistic planning (ex. registration creation and maintenance, accommodation bookings for conferences travels)
  • Represents the CCGSD at professional organizations, supplier’s organizations.
  • Is responsible for the overall direction, coordination, and evaluation of community co-organizers, volunteers, speakers, presenters… etc.

In addition, the successful candidate can expect to take on a range of other related duties as necessary, and to participate fully in the meetings and activities in the office.

Qualification Requirements

To perform this job successfully, an individual must be able to perform these duties satisfactorily. The requirements listed below are representative of the knowledge, continuous proactive skill and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills & Abilities

Language

  • Proficiency in French is an asset.
  • Ability to write reports, correspondence, procedure manuals and proposals.
  • Ability to effectively engage and respond to questions from groups of managers, clients, customers and the general public.

Reasoning

  • Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Computer

  • Knowledge of a variety of software packages and online platforms, which can include Dropbox, Google Drive, Gmail, Google Spreadsheets, Microsoft Word, Microsoft Excel, Evernote, Facebook, Twitter, etc.

Other

  • Professional who can confidently work with a variety of people from different cultures and backgrounds.
  • Strong knowledge in LGBTQ2 identities and issues is a requirement.
  • Diplomacy, tact, and a sense of humour are important traits
  • A driver’s license would be an asset.
  • ASIST training and any support work credentials/experience an asset.
  • Anti-oppression training would be an asset.

Application:

Along with a cover letter and resume, please ensure to highlight experience relating to conference planning and executing services through virtual networks . Please send cover letter, resume and portfolio  (minimum one page) of past events to Cameron, Office Manager, at community@ccgsd-ccdgs.org, by April 22nd, 2018. Please reach out to us if you have any questions.

Please note: incomplete applications will not be considered and only successful applicants will be contacted.