We are hiring for a Commemorate Canada Coordinator

Position: Commemorate Canada Coordinator

Terms of Employment: Full-Time until March 2020

Anticipated Start Date: February 2019

Salary: 36 000-38 000; with optional benefits package. The first position raise would occur at 6 months in.

Languages: Primarily English, but proficiency in French is a desired asset

Education: Post-secondary degree (encouraged), experience will be taken into consideration.

Experience: 1-2 years of experience in the conference management field managing groups of 200+ delegates preferred. Also experience with working with youth; community outreach; office administration; report writing; workshop facilitation; and inter-departmental communication is required.

Work Conditions and Physical Capabilities: fast paced environment; work under pressure; attention to detail; large workload; multi-disciplinary; and collaborative

Background & Mandate of the Organization: The Canadian Centre for Gender and Sexual Diversity (CCGSD) intersectionality promotes diversity in gender identity, gender expression, and romantic and/or sexual orientation in all its forms on a national level through services in the areas of education, health, and advocacy. Our resources and programming can be used to uplift gender and sexual minorities, as well as give the tools to wider populations in building allyship. For more information, please visit our website at www.ccgsd-ccdgs.org.

The CCGSD strongly believes in equitable practices, and as such, strongly recommend that individuals of gender, ethnic and sexual minorities to apply.

Summary Of Position: The Commemorate Canada Coordinator is responsible for assisting with the planning of 43 regional 2LGBTQI+ youth forums across Canada, in coordination with local community partners who co-organize day-long conferences with varying levels of involvement. This project is to be shared among the other conference or forum coordinators and each Coordinator will be responsible for coordinating events in 15-25 communities. Funding for this program comes from the Ministry of Heritage as they commemorate the 50th anniversary of the 1969 partial decriminalization of homosexuality in Canada. Our approach to this project aims to be in line with the ANTI69 organizing committee, who point towards the mythology surrounding the messaging of the decriminalization of homosexuality in 1969.

This position involves reaching out to and/or collaborating with communities across Canada that have urgent need of diversity programming and workshops in regions where educators and youth require support, resources, and/or training. These conferences then become a collaboration between local, on the ground organizations with the CCGSD’s national resources, ensuring an event that is both unique to the region and yet up-to-date with the issues that are being faced on a wider scale. These conferences are not just about skill-building on an individual level, but creating sustainable, vibrant networks on a community level. This position is very dynamic and the Forum Coordinator will be primarily responsible for programming and event logistics management.  In other words, there is a lot of detail involved in the forums, conferences and events we run here at the CCGSD and the Forum Coordinator must be motivated and able to multitask, coordinating multiple conferences at the same time.

Coordinator Responsibilities:

  • Keeps team up-to-date on the status of all conferences and meetings and stakeholder relationships through spreadsheets and regular reports.
  • Reviews incoming mail, messages and e-mails – delegates and resolves issues.
  • Plans, monitors and reports on budgets as well as status for each conference on at least a bi-weekly basis.
  • Manage community relationships to build bridges between the CCGSD and diverse regions across Canada.
  • Assists in standardizing forms and procedures in planning these regional conferences, in consultation with the Director.
  • Writes proposals and responds to requests for proposals for funding.
  • Prepares timelines and logistics, and monitors these activities throughout the duration of all projects.
  • Prepares and maintains the budget and all financial procedures.
  • Ensures quality control in all logistics planning of conferences
  • Works to organize additional events (logistics and organization)
  • Run events in person (travel required on occasion)

Has full knowledge of complete duties pertaining to conference management as set out below:

  • Manage audio-visual and multimedia needed for conferences.
  • Assisting with Conference Sponsorship & Fundraising, and stakeholder relations
  • Budget management (tracking, reporting)
  • Interpretation and translation services, as needed.
  • Marketing, promotion and media relations management
  • Logistic planning (ex. registration creation and maintenance, accommodation bookings for conferences travels)
  • Contact, organize and confirm speakers and keynotes.
  • Opening/Closing/Awards Ceremonies
  • Transportation & accommodations of staff for conferences
  • Represents the CCGSD at professional organizations, supplier’s organizations.

Supervisory Responsibilities (Assists in):

  • Is responsible for the overall direction, coordination, and evaluation of community co-organizers, volunteers, speakers, presenters… etc.
  • Carries out supervisory responsibilities in accordance with CCGSD policies and applicable laws.
  • Interviews and trains volunteers and new staff.

In addition, the successful candidate can expect to take on a range of other related duties as necessary, and to participate fully in the monthly meetings and activities in the office.

Qualification Requirements: To perform this job successfully, an individual must be able to perform these duties satisfactorily. The requirements listed below are representative of the knowledge, continuous proactive skill and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills & Abilities:


  • Proficiency in French (writing in particular) is an asset for this posting. 
  • Ability to write reports, correspondence, procedure manuals and proposals.
  • Ability to effectively engage and respond to questions from groups of managers, clients, customers and the general public.


  • Ability to apply mathematical concepts to understand financial statements, budgets and cash flow.


  • Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.


  • Knowledge of a variety of software packages and online platforms, which can include Dropbox, Google Drive, Gmail, Google Spreadsheets, Microsoft Word, Microsoft Excel, Evernote, Facebook, Twitter, etc. (training using these programs will be part of the orientation process)
  • A willingness to learn new software and programs is a must.


  • This position is suited for someone with a strong interest in history and queer theory. A strong degree of knowledge concerning Canadian 2LGBTQI+ history is desirable, but not as necessary as a willingness to learn.
  • This position is suited for a self-motivated and driven individual
  • A professional person who can confidently work with a variety of people from different cultures and backgrounds.
  • Strong knowledge in 2LGBTQI+ identities and issues is a requirement.
  • Diplomacy, tact, and a sense of humor are important to the success of this person.
  • A driver’s license would be an asset.
  • ASSIST training and any support work credentials/experience an asset.
  • Anti-oppression training would be an asset.
  • Participate in the organization’s social media


Along with a cover letter and resume, please include a one page document listing past conferences/events describing the results and detail-oriented nature of the events. Please send cover letter, resume and portfolio of past events, as one pdf document, to Cameron Aitken the Office Manager, at community@ccgsd-ccdgs.org.

The deadline to apply for this posting has been extended to February 14th. Successful applicants will be interviewed on a rolling basis, starting on Monday January 21st.

Please reach out to us if you have any questions at 613-400-1875.

Please note: incomplete applications will not be considered and only successful applicants will be contacted.